Organisations guide

The organisation guide contains information for organisations operating within OYY. Here you will find information and tips, whether you are a new or an experienced active in an organisation!

Guidance

As an organisation working within OYY, you are entitled to receive guidance if, e.g., you wish to develop your activities or are facing an issue. Whether you need help in rule revision, administrative matters or other challenging situations, OYY is there to support you. In such situations, feel free to send an email to help@oyy.fi or contact OYY’s Community Specialist.

 

 

Eetu Leinonen

Community Specialist

International affairs and societies

Training and events

OYY holds various events throughout the year for organisations working under it. The annual Organisations Meeting takes place at the beginning of each year. The Organisations Meeting is a training event with training sessions for all types of organisation workers. The persons in charge of the training are experienced organisation workers.

After School Snacks is a free-form networking event for organisation workers where workers from different organisations get to have discussions together led by OYY workers. Food and drinks are served at the event, and organisations may prepare their own discussion topics.

 

Financial aid

OYY offers annual financial aid for organisations working under it. The total amount of the approved financial aid is determined by the Student Union’s Council of Representatives, and the financial aid is granted by the Board of the Student Union. Also, the Board approves of the financial aid criteria for each year, based on which the aid is granted. Previously, financial aid has been granted for, e.g., communal activities, and the organising of events and feedback days.

The criteria for receiving Society Grants:

● The members will commit to OYY’s values (openness, courage, effectiveness,
communality, and sustainability)
● The society’s activities and principles can be accepted by OYY
● The society’s activities are not in conflict with OYY’s strategy or the equality and
diversity plan
● The society will use OYY’s event calendar, remind its members to subscribe to
OYY’s newsletter, and OYY will be visible in the grant receiving society’s
communication in accordance with good grant conventions (e.g. on their website
& social media)

● The society’s representatives will regularly attend the society trainings hosted by
OYY
● The society’s financial manager has received training for their task and the
society’s board is on top of the society’s financial situation
● At the society’s events, equality and accessibility are taken into consideration
● International students are able to participate in the society’s activities

Fulfillment of the criteria may affect the society’s grant amount for the following year. More information about applying, criteria and the purpose of the grants can be found in the document below. The application period in the year 2022 ends on 6th of December at 23:59.